International Students Admissions Info - UNITAR International University

International Student

Application & Admissions

UNITAR International University (UNITAR) application for admission is open throughout the year. Semester intakes are in January, May and September.

Admission Procedure

Eligibility Check

Before you begin your application, it’s important to ensure you meet the eligibility criteria.

To check your eligibility, please provide below documents and email to enquiries@Unitar.my

  • Official Highest Academic Transcripts.
  • Official Highest Completion Certificate.
  • Passport Information Page.
  • English Requirement (MUET, IELTS, TOEFL, etc.) or English as Medium Instruction Letter.

* If these documents are not originally in English, please provide copies of the original documents alongside their official English translations.

Documents Submission Requirement for Registration

To complete your registration, please provide the following documents:

  1. Application Form: Please download the application form below and complete it.
  1. Academic Transcripts and Completion Certificate:
    • Submit your official academic transcripts and completion certificate.
    • If these documents are not originally in English, please provide copies of the original documents alongside their official English translations.
  1. English requirement:

To be eligible for admission to the university, you are required to provide ONE of the following English language proficiencies results:

    • MUET (Malaysian University English Test)
    • IELTS (International English Language Testing System)
    • TOEFL (Test of English as a Foreign Language)
    • Pearson Test of English
    • Cambridge English Qualifications and Test
    • ELS (English Language Services)
    • An “English as Medium of Instruction” letter from your school or university
  1. Passport Copy (Multipage PDF Format):
    • Ensure that your passport remains valid for at least 18 months from your intended admission or submission date.
    • Include all pages of the passport, including the cover pages, in full color.
  1. Passport-Sized Photograph (JPG Format):
    • Coloured shirt with white background
    • Photograph measurement: Height (45mm) and Width (35mm)
    • Strict compliance required as per guidelines from EMGS. Kindly click HERE.
  1. Health Declaration Form (PDF format) – Click here
    • New international students are required to attend a medical screening at a panel clinic in Malaysia within 7 working days of their arrival date.

* Refer to the list of countries require to submit the Yellow Fever Vaccination Certificate.

  1. Additional Documents:
    • In case of a name discrepancy between the passport and academic transcripts, the student is required to provide a letter or proof issued by the home country’s Ministry of Education or a Commissioner of Oaths in the home country.
      • SUDAN: No Objection Certificate (NOC): Students must obtain this certificate, which is to be issued by the Sudan Embassy in Kuala Lumpur, Malaysia.
      • IRAN: Eligibility Letter (EL): An eligibility letter is a mandatory requirement, and it must be issued by the Iran Embassy in Kuala Lumpur, Malaysia.
    • Applicants who completed their education in Iran, Nepal, Nigeria, or Pakistan must fulfill the additional documentation requirements:
      • IRAN: Certificate and transcripts must be officially translated by the Iranian Ministry of Foreign Affairs.
      • NEPAL: A scanned certificate and transcripts must be officially certified by the awarding institution. Provisional certificates, Character certificates, or other certificates are not accepted.
      • NIGERIA: A scanned certificate and transcripts must be officially certified by the awarding institution. If you have not yet received a final bachelor’s certificate, you must upload a Success Certificate/ Attestation of Result (not older than 2 years). The transcripts must show when the degree was conferred.
      • PAKISTAN: A scanned certificate and all pages of transcripts must be certified by the Higher Education Commission (HEC).

Please ensure you comply with these specific requirements depending on your home country. If you have any questions or require further information, do not hesitate to reach out to our admissions office for assistance.

  1. Visa Application (EMGS) Fee Payment

All international students are required to pay RM2,700.00 for Visa Fees by Education Malaysia Global Services (EMGS).

EMGS payment applies only to application (1st Year).

EMGS renewal payment for subsequent years varies with nationality of the student.

The University shall proceed with the visa application on behalf of the student once payment and all required documents are received.

Payment can be made using two available options as below: –

Option 1: Bank Transfer or Credit/Debit Card

For Bank Transfer or Credit/Debit Card Payment, it can be done through the details below:

Bank Name

Maybank Islamic Berhad

Bank Address

G01, West Tower, Ground Floor, Wisma Consplant 1 & 2, Jalan SS 16/4, 47500 Subang Jaya, Selangor Darul Ehsan, Malaysia.

Swift Code

MBBEMYKL

Account Name

Unitar Capital Sdn. Bhd.

Account No.

562302012217

Option 2: Flywire Payment

UNITAR International University has partnered with Flywire to streamline payments from overseas. Via Flywire, students will now be able to:

  • Track payments
  • Save on bank fees
  • Contact their multilingual customer support team 24/7

To begin the payment process, please click the following link:
unitar.flywire.com

Notes: 

  1. Save/Screenshot receipt as proof of payment.
  2. Login into Student Management System, under “Fee”, select “Offline Payment Slip” and click “Create Request”.
  3. In view payment intimations, enter payment details (payment mode, Amount, Currency, Date, Transaction Number and Remark)
  4. In File Upload, upload your payment proof/receipt.

To submit, select “Initiate Request”.

Upon satisfying the entry criteria and submitting the EMGS Visa Processing Fee, UNITAR will forward a copy of the Conditional Letter of Offer (CLO) to the student via email. Subsequently, UNITAR will submit the documents to the Malaysian Ministry of Higher Education and Malaysian Immigration Department to begin processing the Visa Approval Application.

Please note that this process is expected to take approximately 8 to 10 weeks.

You can check the status of your visa application at EMGS Visa Application Status Page.

When your visa application reaches 70% completion and shows “Pending Submission of the Student’s Passport,” please do not submit your passport yet. You should only submit your passport when you register with UNITAR. Please proceed with the next steps accordingly:

  • Make the Initial Fee (First Semester Fee and Registration Fee). You will have to ensure that the payment is cleared before you arrive in Malaysia.
  • Students who receive the eVAL may need a Single Entry Visa (SEV) from a Malaysian Embassy abroad before entering Malaysia. You may check the list of the countries that require the SEV here.

Arrival Guidelines

  • Payment and Arrival Date: Students must settle the required advance payment, including registration and first-semester fees, and ensure their arrival date aligns with the timeline set by the International Office.
  • Travel Arrangements: If students encounter difficulties in making travel arrangements within the timeline set by the International Office before confirming their flight, it is advised to seek guidance from the International Office to prevent incurring additional charges.
  • Book Accommodation: Please book your accommodation at least 7 days before your arrival. The availability is subject to first-come-first-serve basis.
  • Airport Pickup: Before arrival, students are required to book the Airport Pickup service and provide proof of their flight ticket.
  • Airport Arrival Notification: It’s important to note that airport immigration authorities may not release students without a Unitar representative present. Therefore, notifying the university of your airport arrival is essential.

Please note that UNITAR will not take responsibility if students do not follow the given instructions. We greatly appreciate your cooperation in adhering to these guidelines. Please contact your education counsellor if you need any further assistance / information.

Pre-Arrival Checklist

  1. Before your arrival, please make sure you have the following important items and documents:
    • Passport
    • Visa Approval Letter (VAL)
    • A Single-Entry Visa (SEV) (if required for your country)
    • Yellow fever vaccination certificate (if required for your country)
    • Flight ticket
    • Acceptance letter and Immigration Approval letter
    • Original Academic Qualification transcript in English (mandatory)
    • Receipts or proof of payments
    • Driver’s License (optional)
    • Personal toiletries (toothbrush, comb, deodorant, etc)
    • Bed linen (1 set including sheet and pillowcase)
    • Adapter plugs (for a 220-240 volts / 50-cycle AC system)
    • Basic stationery
    • Important phone numbers

Note: It’s advisable to keep clear photocopies of essential documents, such as Offer and Acceptance Letters, Academic certificates, Qualifications, receipts, passport, ID cards, and etc.

  1. Financial Preparation.

On arrival, ensure you have enough Malaysian Ringgit for a smooth transition and consider the following:

    • Credit Card: Carrying a credit card can be very convenient.
    • Travelers Cheques: To enhance safety, consider bringing travellers’ cheques to cover at least one month’s expenses, with three months being the ideal choice. This should include daily costs like food, accommodation, books, and stationery.

Having access to financial resources during your initial period in Malaysia will contribute to a more comfortable and stress-free arrival.

  • Upon your arrival, please proceed to the Student Waiting Area, as the Malaysian Immigration Department requires UNITAR representative to be present for student release.
  • Please note that airport immigration may not release students without a UNITAR representative present.
  • For your convenience, we recommend purchasing a Malaysian SIM card to contact the Unitar representative upon arrival.
  • Look for the Unitar representative holding a Unitar sign and wearing a Unitar T-shirt.
  • After the immigration release, students will be either sent to the Unitar Residence (if requested) or provided with transportation to the university.

Arrival Checklist

  1. Upon your arrival, please make sure to:
    • Notify Your Family: Contact your family to inform them of your safe arrival.
    • Mobile Phone Service: Obtain and activate a local mobile phone service for communication.
    • Public Transportation: Familiarize yourself with the available public transportation options.
    • Local Amenities: Identify the locations of nearby amenities such as hypermarkets, restaurants, pharmacies, and shopping malls for your convenience.

Medical Check-Up Procedure:

  • Students are required to visit the UNITAR International Office on the next business day for a medical check-up.
  • International Office staff will facilitate the transportation of students to the designated clinic for the check-up.
  • Once the medical check-up status is updated in the EMGS portal, the International Office will contact students for registration.
  • Registration Guidelines:
    • Students are required to bring their original transcripts and the original visa approval letter for the registration process.
    • Students who possess English language proficiencies results may proceed with their registered program, while those without English language proficiencies results are expected to take the Unitar English Placement Test.
    • It is advisable for students to collect the Student Confirmation Letter from Unitar during the registration, as this will be necessary for opening a bank account.

  • Passport Submission for Endorsement:

    • After successfully opening a bank account, students must promptly submit their passports for Student Sticker endorsement.
    • During this period, it is strongly advised that students refrain from making any travel plans outside of Malaysia.
    • Failure to submit their passports for endorsement may result in students being considered as having overstayed and could potentially be classified as illegal immigrants by the Malaysian Immigration Department.

Student Pass

International students must comply with the new Student Pass policies set by the Education Malaysia Global Services (EMGS). Please adhere strictly to the requirements to minimise delay or other problems that may arise:

General Procedure

  1. You must forward all the necessary documentation to the Student Enrolment Centre (International) before an application can be made for your Student Pass.
  2. The University will apply for a Student Pass on your behalf.
  3. A valid passport with a minimum one and half year (18 months) validity is required to apply for a Student Pass.
  4. You need to obtain an approval letter from the EMGS prior to entering the country via the University.
  5. The whole process with COMPLETE DOCUMENTS for application, submission and approval for the Visa Approval Letter (VAL) from EMGS will take approximately 6 to 8 weeks.
  6. Once approved, the University will obtain the Visa Approval Letter (VAL) from EMGS, which will be issued by the Malaysian Department of Immigrations.
  7. Please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an entry visa before entering Malaysia.
  8. It is advisable to obtain your Visa Approval Letter (VAL) before entering to study in Malaysia to avoid any issues or problems that may arise to study in the country.

Entering Malaysia with Visa Approval Letter (VAL)

  1. Please note that the Visa Approval Letter (VAL) is ONLY valid for six (6) months.
  2. Upon receiving your Entry Visa from the Embassy of Malaysia, you are to inform the University a minimum of SEVEN (7) working days before departing from your country. Please complete the Immigration Clearance & Arrival Information Form (Kuala Lumpur Campus) – IIS. A penalty of RM200.00 will be imposed for late notifications.
  3. Bring along a copy of your Visa Approval Letter (VAL), Letter of Admission (LoA) and original school certificate/transcript.
  4. The University representatives will meet you at the Airport (KLIA, KLIA2, Subang) to assist you to process your Entry Visa at the Immigrations checkpoint.
  5. Please report to the International Support Team (IST) on the next working day after your arrival with your original passport, Letter of Admission (LoA) and original school certificate/transcript.

Social/Tourist Pass

  1. It is illegal to study in Malaysia under a Social / Tourist pass.
  2. The University strongly discourage the use of Social Visas to enter Malaysia before receiving your Visa Approval Letter (VAL). Please be reminded that as the University cannot guarantee the approval of your Student Visa/Pass application, it may place your studies at high risk.

Transfer Students from other university

  1. Any student who wishes to transfer and study at UNITAR International University must cancel their Student Pass from the previous college/university. We advise students to submit all relevant documents to the Student Enrolment Centre (International).
  2. Students are allowed to begin their studies with UNITAR International University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
  3. International students are required to complete at least one (1) semester before transferring to other institutions.
  4. International students are only allowed to transfer to other institutions one (1) time only, in the same level of studies and within the first year of studies.
  5. Transfer institutions are only allowed for students pursuing their bachelor’s degree or higher.

Transfer Students from Other Programme

  1. Any student who wishes to transfer their programme at UNITAR International University must cancel their Student Pass for the previous programme.
  2. Students are ONLY allowed to begin their studies with UNITAR International University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
  3. Students holding a valid pass under the previous programme is not allowed to study in any other programme.
  4. International students are required to complete at least one (1) semester before transferring to another programme.
  5. International students are only allowed to transfer to other programme one (1) time only, in the same level of studies and within the first year of studies.*Note: International students who did not complete at least one (1) semester nor within the first year of studies may proceed with the transfer programme application from their home country.
  6. Transfer programme are only allowed for students pursuing their bachelor’s degree or higher.

  1. All documents MUST be submitted to the Faculty/Institute/Centre at least three (3) months (not more than four (4) months) before the expiration date of the Student Pass. If you are doing your Co-Op in a foreign country, please discuss the matter with the Visa Processing Unit (VPU)’s manager.

  2. Present original passport (will be returned back to the student immediately after verification at VPU counter).

  3. If the Student Pass validity is less than three (3) months during the submission date, please make enquiry for Special Pass application at the Visa Processing Unit (VPU) counter.

  4. Make a payment of RM500 at Finance Office for Student Insurance, and settle the outstanding fees.

  5. Request for renewal clearance from Registrar Office.

  6. Once the EMGS has approved the renewal application, you may submit your passport to Visa Processing Unit (VPU) one (1) month before the expiration date of your Student Pass.

  7. The Approval for Student Pass renewal is subject to:

    • Student attendance to be at least 80%

    • CGPA – 2.00 and above
    • Not exceeded duration of studies (Refer to your Letter of Admission)
    • Student provide valid reason for 3 consecutive days of absence from class
    • The immigration has the right to cancel a Student Pass based on poor attendance, poor academic results and exceeded duration of studies.

*Should you fail to submit your documents three (3) months before the expiration date of your Student Pass, a penalty of RM30 per day would be charged.
*Overstaying is a serious offence in the Immigration Department of Malaysia.

If you renew or change your passport for any reason, please transfer your Student Pass (sticker) from the old passport to the new one immediately as the Student Pass will not be valid in the old passport, once you have obtained a new one.

  1. If you renew your passport at your home country, please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an Entry Visa on your new passport before entering Malaysia.
  2. If you renew your passport at your Embassy or High Commission in Malaysia, you may proceed to the University’s Visa Processing Unit (VPU) after receiving your new passport.
  3. You are required to bring your old and new passports to the Visa Processing Unit (VPU) in order to prepare the necessary documents for the Student Pass transfer.
  4. There will be charges for the Student Pass transfer based on the nationality.
  5. The duration for transferring the Student Pass (sticker) would be 14 working days upon submission to the Visa Processing Unit (VPU).
  6. In the event that you lose your passport, you need to do the following steps:
    • Lodge a police report. With the police report, proceed to your Embassy or High Commission to make a new passport.Upon obtaining your new passport, proceed to the Visa Processing Unit (VPU) with a copy of your police report and a letter from the Embassy as the support document to obtain your new Student Pass sticker for your new passport.

Defer Studies

  1. If you wish to defer your studies due to non-medical reason, you will have to cancel your student pass and return to your home country.
  2. You are required to report to your faculty with a confirmed air ticket, and to the Visa Processing Unit (VPU) for the student pass cancellation application.
  3. There will be charge of RM53.00 for the Student Pass Cancellation.
  4. You are required to reapply for new VAL if you wish to continue your studies for the following semester.
  5. Failure to comply with this procedure, EMGS / Immigration department has the right to terminate your student pass and you can be blacklisted from entering/staying in Malaysia.

Completion of Studies

  1. You shall cancel the Student Pass once you have completed the programme.
  2. You are required to complete the Completion Form from the Registrar’s Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you received a job offer in Malaysia and wish to apply for working permit, you must bring the Offer Letter from the company for a Student Pass Cancellation.
    • If you wish to leave for your home country, you must bring along a confirmed air ticket for a Student Pass Cancellation.
  3. There will be charges for the Student Pass Cancellation.
  4. Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.

Withdrawal

  1. If you wish to withdraw from your studies, you are required to complete the Withdrawal Form from the Registrar’s Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you wish to transfer to another University, you are required to bring the Offer Letter from the new university for a Student Pass Cancellation.
    • If you wish to leave for your home country, you are required to bring along a confirmed air ticket for a Student Pass Cancellation.
  2. There will be charges for the Student Pass Cancellation.
  3. Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.
  1. Please be reminded that you are required to carry your passport/Ikad at all times when travelling in Malaysia.
  2. For further enquiry, please drop an e-mail to intlstudents@unitar.my.
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