International Students Admissions Info - UNITAR International University

International Student

Application & Admissions

UNITAR International University (UNITAR) application for admission is open throughout the year. Semester intakes are in January, May and September.

For further enquiries, please contact:

Student Enrolment Centre (International)
UNITAR International University (UNITAR)
3-01A, Level 2, Tierra Crest
Jalan SS6/3, Kelana Jaya
47301 Petaling Jaya
Selangor Darul Ehsan, Malaysia
Tel: +603 7627 7200
Fax: +603 7627 7447
Email: intlstudents@unitar.my

Payment Mode for Registration Fee

Before coming to Malaysia, All International students must settle the required registration fee and processing by:

  • Payment from overseas can be made at unitar.flywire.com
  • Bank Draft, or
  • Credit Card

To expedite communication of proof of payment, it is important that students email copies of the bank-in slips, or Bank Draft together with details of the student’s name, nationality, passport number, contact number, email address, and programme offered by the University, to intlstudents@unitar.my.

Visa Application

General Guidelines

International Students are required to produce an Approval Letter from the Immigration Department of Malaysia on entering the country and possess a valid Student Pass and/or Student Visa while studying in Malaysia. The International Students Office will assist new International Students in obtaining the Approval Letter and Student Pass and/or Student Visa.

ISO will ensure that students fulfil the entry requirements of the University in order to obtain the University acceptance/offer letter. Students must fully understand the terms of payment to the University and the immigration procedures of Malaysia.

*The Offer Letter will be issued upon verification of certified true copies of the following documents:

  • Academic Certificate(s)
    English Proficiency (i.e. TOEFL/IELTS) Certificate
  • Valid Passport
  • Application Form :
    – Undergraduate Programme
    – Postgraduate Programme

Once your acceptance to UNITAR is confirmed, you are required to obtain a “Student Visa” for the whole duration of your study in this University. You will need to submit the following documents for the purpose of processing your Student Visa:

  • 2 photocopies of UNITAR’s offer letter
  • 4 copies of your recent passport sized photographs with WHITE background
  • 2 photocopies of your passport (with more than 18 months validity)
  • Certified copies of your academic qualifications with certified translated copy in English (if applicable)
  • A certified copy of evidence of your English language proficiency (if applicable)
  • Payment

New Student Pass Application

Visa Approval Letter (VAL)

International Office will submit the completed documents to EMGS for VAL application. The processing time for VAL may require approximately 6-8 weeks. International Office will notify the student once the VAL is approved by EMGS.

Students must obtain a Single Entry Visa (SEV) from the nearest Malaysian Embassy except those who are from countries that are exempted from SEVs. Upon receiving your entry visa, you are to provide the University seven (7) working days prior to departing from your country, the following information:

  • Date of Arrival
  • Time of Arrival
  • Flight name and number
  • Airport name i.e Kuala Lumpur International Airport (KLIA) or KLIA2 in Sepang

Representatives of the University will meet you at the airport to assist you in processing your entry visa at the Immigration checkpoint. Please submit your passport to the International Student Office to obtain your student visa sticker as soon as possible, after you have done your medical check-up in Malaysia.

Arrival Guidelines

Step 1: Pre Arrival

  • Students must settle the required advance payment (registration and accommodation) and ensure the arrival date is within the timeline set by the International Office.
  • Kindly seek advice from the International Office if students are unable to make travel arrangements within the timeline set by the international Office prior to flight confirmation to avoid any additional charges.
  • Students must email the Airport Arrival Form seven (7) days before arrival with the proof of flight ticket.
  • Students are reminded that the airport Immigration MAY NOT release students without a UNITAR representative present. Therefore, Airport Arrival notification is important.
  • UNITAR will not bear any responsibility if the above instructions are not adhered to by the students.

Pre Arrival Checklist

1. Important documents to bring along:

  • Passport
  • Flight ticket
  • Driver’s License (optional)
  • Acceptance letter and Immigration Approval letter
  • Original Academic
  • Qualification transcript in English (compulsory)
  • Personal toiletries (toothbrush, comb, deodorant, etc)
  • Bed linen (sheet and pillow case) – 1 set
  • Adapter plugs (220 – 240 volts / 50 cycle AC system)
  • Basic stationery
  • Receipts / proof of payments
  • Important phone numbers

*It is wise to keep clear photocopies of important documents (e.g. Offer and Acceptance Letters, Academic certificates, Qualifications, receipts, passport, ID cards, etc

2. Finance:

  • Have sufficient Malaysian Ringgit on hand upon arrival to ensure that you do not face financial problems during the transition period before you settle in.
  • A credit card will be handy. It is advisable that money should be brought into Malaysia in travellers cheques for safety. Ideally it should cover at least the first month’s expenses. Three (3) months will be best. It should cover your daily expenses such as food and important items like accommodation costs, books and stationery.

Step 2: Arrival

  • Kindly proceed to the Student Waiting Area upon arrival as the Malaysian Immigration Department requires higher education institution staff to release the student from the airport.
  • Students are reminded that the airport Immigration MAY NOT release students without a UNITAR representative present.
  • If possible, students are advised to purchase a Malaysia SIM Card and call the UNITAR representative upon arrival.
  • The UNITAR representative will carry a UNITAR sign and wear a UNITAR T-shirt.
  • Students will be sent to the UNITAR Residence (if requested) or transportation will be provided to the University upon Immigration release.

Arrival Checklist

Once you have arrived, you need to:

  • Contact your family to let them know that you have arrived safely
  • Obtain/activate a local mobile phone service
  • Explore public transportation options
  • Find your local hypermarket, restaurant, pharmacy and shopping mall

Step 3: Post – Arrival
Medical Check up:

  • Students must report to the UNITAR International Office on the next business day for a medical check-up.
  • The International Office staff will transport students to the designated clinic for a medical check-up.
  • The International Office will contact students for registration once the medical check-up status is updated in the EMGS portal.

Registration:

  • Students must bring along their original transcript and original visa approval letter for registration.
  • Students with IELTS/TOEFL may proceed with their registered programme and those without IELTS/TOEFL are required to take the UNITAR English Placement Test.
  • Students are advised to collect the Student Confirmation Letter from UNITAR to open a bank account upon registration.

Passport Submission:

  • Students are required to submit their passports immediately for Student Sticker endorsement once they have completed the process of opening a bank account.
  • Students are advised not to make any travel plans out of Malaysia during this time.
  • Failure to hand-in their passports for endorsement means students have overstayed and might be classified as illegal immigrants by the Malaysian Immigration Department.

Application & Admissions

UNITAR International University (UNITAR) application for admission is open throughout the year. Semester intakes are in January, May and September.

For further enquiries, please contact:

Student Enrolment Centre (International)
UNITAR International University (UNITAR)
3-01A, Level 2, Tierra Crest
Jalan SS6/3, Kelana Jaya
47301 Petaling Jaya
Selangor Darul Ehsan, Malaysia
Tel: +603 7627 7200
Fax: +603 7627 7447
Email: intlstudents@unitar.my Immigration Department.

Payment Mode for Registration Fee

Before coming to Malaysia, All International students must settle the required registration fee and processing by:

UNITAR International University has partnered with Flywire to streamline payments from overseas.

To begin the payment process, click the link – unitar.flywire.com

Notes

    1. Save/Screenshot receipt as proof of payment.
    2. Login into Student Management System, under “Fee”, select “Offline Payment slip” and click “Create Request”.
    3. In view payment intimations, enter payment details (Payment mode, Amount, Currency, Date, Transaction Number and Remark).
    4. In File Upload, upload your payment proof/receipt.
    5. To submit, select “Initiate Request”.

For Bank Transfer or Credit/Debit Card Payment, it can be done through the details below:

Bank NameMaybank Islamic Berhad
Acc Number562302012217
Acc NameUNITAR Capital Sn Bhd
Bank AddressG01, West Tower, Groun Floor, Wisma Cosplant 1&2, Jalan SS16/4, 47500 Subang Jaya, Selangor Darul Ehsan, Malaysia
Swift CodeMBBEMYKL

Visa Application

International students must comply with the new Student Pass policies set by the Education Malaysia Global Services (EMGS). Please adhere strictly to the requirements to minimise delay or other problems that may arise:

General Procedure

  1. You must forward all the necessary documentation to the Student Enrolment Centre (International) before an application can be made for your Student Pass.
  2. The University will apply for a Student Pass on your behalf.
  3. A valid passport with a minimum one and half year (18 months) validity is required to apply for a Student Pass.
  4. You need to obtain an approval letter from the EMGS prior to entering the country via the University.
  5. The whole process with COMPLETE DOCUMENTS for application, submission and approval for the Visa Approval Letter (VAL) from EMGS will take approximately 6 to 8 weeks.
  6. Once approved, the University will obtain the Visa Approval Letter (VAL) from EMGS, which will be issued by the Malaysian Department of Immigrations.
  7. Please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an entry visa before entering Malaysia.
  8. It is advisable to obtain your Visa Approval Letter (VAL) before entering to study in Malaysia to avoid any issues or problems that may arise to study in the country.

Entering Malaysia with Visa Approval Letter (VAL)

  1. Please note that the Visa Approval Letter (VAL) is ONLY valid for six (6) months.
  2. Upon receiving your Entry Visa from the Embassy of Malaysia, you are to inform the University a minimum of SEVEN (7) working days before departing from your country. Please complete the Immigration Clearance & Arrival Information Form (Kuala Lumpur Campus) – IIS. A penalty of RM200.00 will be imposed for late notifications.
  3. Bring along a copy of your Visa Approval Letter (VAL), Letter of Admission (LoA) and original school certificate/transcript.
  4. The University representatives will meet you at the Airport (KLIA, KLIA2, Subang) to assist you to process your Entry Visa at the Immigrations checkpoint.
  5. Please report to the International Support Team (IST) on the next working day after your arrival with your original passport, Letter of Admission (LoA) and original school certificate/transcript.

Social/Tourist Pass

  1. It is illegal to study in Malaysia under a Social / Tourist pass.
  2. The University strongly discourage the use of Social Visas to enter Malaysia before receiving your Visa Approval Letter (VAL). Please be reminded that as the University cannot guarantee the approval of your Student Visa/Pass application, it may place your studies at high risk.

Transfer Students from other university

  1. Any student who wishes to transfer and study at UNITAR International University must cancel their Student Pass from the previous college/university. We advise students to submit all relevant documents to the Student Enrolment Centre (International).
  2. Students are allowed to begin their studies with UNITAR International University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
  3. International students are required to complete at least one (1) semester before transferring to other institutions.
  4. International students are only allowed to transfer to other institutions one (1) time only, in the same level of studies and within the first year of studies.
  5. Transfer institutions are only allowed for students pursuing their bachelor’s degree or higher.

Transfer Students from Other Programme

  1. Any student who wishes to transfer their programme at UNITAR International University must cancel their Student Pass for the previous programme.
  2. Students are ONLY allowed to begin their studies with UNITAR International University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
  3. Students holding a valid pass under the previous programme is not allowed to study in any other programme.
  4. International students are required to complete at least one (1) semester before transferring to another programme.
  5. International students are only allowed to transfer to other programme one (1) time only, in the same level of studies and within the first year of studies.*Note: International students who did not complete at least one (1) semester nor within the first year of studies may proceed with the transfer programme application from their home country.
  6. Transfer programme are only allowed for students pursuing their bachelor’s degree or higher.

  1. All documents MUST be submitted to the Faculty/Institute/Centre at least three (3) months (not more than four (4) months) before the expiration date of the Student Pass. If you are doing your Co-Op in a foreign country, please discuss the matter with the Visa Processing Unit (VPU)’s manager.

  2. Present original passport (will be returned back to the student immediately after verification at VPU counter).

  3. If the Student Pass validity is less than three (3) months during the submission date, please make enquiry for Special Pass application at the Visa Processing Unit (VPU) counter.

  4. Make a payment of RM500 at Finance Office for Student Insurance, and settle the outstanding fees.

  5. Request for renewal clearance from Registrar Office.

  6. Once the EMGS has approved the renewal application, you may submit your passport to Visa Processing Unit (VPU) one (1) month before the expiration date of your Student Pass.

  7. The Approval for Student Pass renewal is subject to:

    • Student attendance to be at least 80%

    • CGPA – 2.00 and above
    • Not exceeded duration of studies (Refer to your Letter of Admission)
    • Student provide valid reason for 3 consecutive days of absence from class
    • The immigration has the right to cancel a Student Pass based on poor attendance, poor academic results and exceeded duration of studies.

*Should you fail to submit your documents three (3) months before the expiration date of your Student Pass, a penalty of RM30 per day would be charged.
*Overstaying is a serious offence in the Immigration Department of Malaysia.

If you renew or change your passport for any reason, please transfer your Student Pass (sticker) from the old passport to the new one immediately as the Student Pass will not be valid in the old passport, once you have obtained a new one.

  1. If you renew your passport at your home country, please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an Entry Visa on your new passport before entering Malaysia.
  2. If you renew your passport at your Embassy or High Commission in Malaysia, you may proceed to the University’s Visa Processing Unit (VPU) after receiving your new passport.
  3. You are required to bring your old and new passports to the Visa Processing Unit (VPU) in order to prepare the necessary documents for the Student Pass transfer.
  4. There will be charges for the Student Pass transfer based on the nationality.
  5. The duration for transferring the Student Pass (sticker) would be 14 working days upon submission to the Visa Processing Unit (VPU).
  6. In the event that you lose your passport, you need to do the following steps:
    • Lodge a police report. With the police report, proceed to your Embassy or High Commission to make a new passport.Upon obtaining your new passport, proceed to the Visa Processing Unit (VPU) with a copy of your police report and a letter from the Embassy as the support document to obtain your new Student Pass sticker for your new passport.

Defer Studies

  1. If you wish to defer your studies due to non-medical reason, you will have to cancel your student pass and return to your home country.
  2. You are required to report to your faculty with a confirmed air ticket, and to the Visa Processing Unit (VPU) for the student pass cancellation application.
  3. There will be charge of RM53.00 for the Student Pass Cancellation.
  4. You are required to reapply for new VAL if you wish to continue your studies for the following semester.
  5. Failure to comply with this procedure, EMGS / Immigration department has the right to terminate your student pass and you can be blacklisted from entering/staying in Malaysia.

Completion of Studies

  1. You shall cancel the Student Pass once you have completed the programme.
  2. You are required to complete the Completion Form from the Registrar’s Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you received a job offer in Malaysia and wish to apply for working permit, you must bring the Offer Letter from the company for a Student Pass Cancellation.
    • If you wish to leave for your home country, you must bring along a confirmed air ticket for a Student Pass Cancellation.
  3. There will be charges for the Student Pass Cancellation.
  4. Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.

Withdrawal

  1. If you wish to withdraw from your studies, you are required to complete the Withdrawal Form from the Registrar’s Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you wish to transfer to another University, you are required to bring the Offer Letter from the new university for a Student Pass Cancellation.
    • If you wish to leave for your home country, you are required to bring along a confirmed air ticket for a Student Pass Cancellation.
  2. There will be charges for the Student Pass Cancellation.
  3. Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.
  1. Please be reminded that you are required to carry your passport/Ikad at all times when travelling in Malaysia.
  2. For further enquiry, please drop an e-mail to intlstudents@unitar.my.

Admission Procedure

The Online Registration Form is to be completed and acknowledged by applicants.

To register, click here. Prior to registering, you are advised to check on your eligibility status with the University counsellors.

Kindly upload the softcopies of the following documents:

Academic Qualifications (PDF format)
  1. Academic transcripts and completion certificate
    • In the event that these documents are not published in English, applicants are to provide copies of the original and official English-translated versions.
  2. Transfer students from other institutions
    • If applicants are seeking credit exemptions, additional documents like the final transcripts, programme syllabus and portfolio (if any) are required.
  3. For Postgraduate Applications, kindly include:
    • Curriculum Vitae (CV) or Resume.
    • 2-3 page essay (i.e. your personal statement) in relation to your goals and objectives and how this programme will meet or enhance those objectives.
Passport copy (Multipage PDF format)
  1. Passport validity must not be less than 18 months from the date of admission/submission to the university.
  2. All pages of the passport – including the cover pages – are required (in colour).
  3. Kindly make sure that the page numbers of the passport are clearly visible.
Passport-sized photograph (JPG format)
  1. Coloured, with white background
  2. Photograph measurement: Height (45mm) and Width (35mm)
  3. Strict compliance required as per guidelines from EMGS.
  4. How to make sure your passport photo is not rejected.
Health Declaration Form (PDF Format) & Medical Report Form (PDF format)
  1. Links to the form:
  2. New international students are mandated to undergo the following medical screenings in accordance with the requirements of the Malaysian Ministry of Education. In addition, the medical screening results shall be certified in accordance with the medical screening guidelines set by the Ministry.

*Refer to the list of countries requiring to submit the Yellow Fever Vaccination Certificate.

Additional Documents (if apply)
  1. No Objection Certificate (NOC – Sudan): for students with Sudanese passport. To be issued by Sudan Embassy in Kuala Lumpur, Malasyia.
  2. Eligibility Letter (EL – Iran): for students with Iranian passport. To be issued by Iran Embassy in Kuala Lumpur, Malaysia.
Telegraphic Transfer (TT) receipt of the Application Fee
  1. Telegraphic Transfer (TT) receipt of the Application Fee (inclusive of EMGS payment) (receipt copies are to be uploaded during online registration or emailed to intlstudents@unitar.my.
  2. *APPLICATION FEE (Inclusive of EMGS Payment).
    RMUSD (Estimation**)
    Programme Types*Application Fee (inclusive of EMGS Payment)
    RMUSD(estimation**)
    All Programmes except Music, Medicine, Pharmacy and Postgraduates3,000811
    English Enrichment Programme2,650716
    Postgaduate Programme3,500946

    *EMGS payment applies only to application (1st Year) for Kuala Lumpur Campus. EMGS renewal payment for subsequent years varies with nationality of the student.

    Application Fee quoted above is inclusive of EMGS payment and is applicable to all international students. The University shall proceed with the visa application on behalf of the student, once payment and all required documents are received.

    Any excess amount received shall be deposited to students account for future payments.

    **In addition to Application Fee for respective programme, Indonesian students are required to pay RM 300 as payment of 2 years visa & I-Kad under EMGS guidelines. This condition applies to programmes that have duration of more than 1 year.

    **Application fee is based on the exchange rate of 1USD = RM3.70. This exchange rate is subject to change.

    All fees MUST be SENT BY TELEGRAPHIC TRANSFER (TT) to one of the following accounts:

    Bank NameMaybank Islamic Berhad
    Acc Number562302012217
    Acc NameUNITAR Capital Sn Bhd
    Bank AddressG01, West Tower, Groun Floor, Wisma Cosplant 1&2, Jalan SS16/4, 47500 Subang Jaya, Selangor Darul Ehsan, Malaysia
    Swift CodeMBBEMYKL

Upon meeting the entry requirements and receiving the payment (Applications Fee and EMGS Visa Processing Fee), the University will email a scanned copy of the Conditional Letter of Offer (CLO). Then, UNITAR International University will proceed to apply for the Visa Approval Letter on behalf of the student. This process will take approximately 8-10 weeks.

When remittance of the Initial Fees and Miscellaneous Fees (as stated in the LoA including total rental and deposit for staying at the Residential Hall) have been credited into UNITAR International University’s bank account via Telegraphic Transfer (refer to Step 1), UNITAR International University will courier the original LoA and the Original Visa Approval Letter (VAL) to the student upon request only.

Arrival Guidelines

Step 1: Pre Arrival

  1. Students must settle the required advance payment (registration and accommodation) and ensure the arrival date is within the timeline set by the International Office.
  2. Kindly seek advice from the International Office if students are unable to make travel arrangements within the timeline set by the international Office prior to flight confirmation to avoid any additional charges.
  3. Students must email the Airport Arrival Form seven (7) days before arrival with the proof of flight ticket.
  4. Students are reminded that the airport Immigration MAY NOT release students without a UNITAR representative present. Therefore, Airport Arrival notification is important.
  5. UNITAR will not bear any responsibility if the above instructions are not adhered to by the students.

Pre Arrival Checklist

1. Important documents to bring along:

  • Passport
  • Flight ticket
  • Driver’s License (optional)
  • Acceptance letter and Immigration Approval letter
  • Original Academic
  • Qualification transcript in English (compulsory)
  • Personal toiletries (toothbrush, comb, deodorant, etc)
  • Bed linen (sheet and pillow case) – 1 set
  • Adapter plugs (220 – 240 volts / 50 cycle AC system)
  • Basic stationery
  • Receipts / proof of payments
  • Important phone numbers

*It is wise to keep clear photocopies of important documents (e.g. Offer and Acceptance Letters, Academic certificates, Qualifications, receipts, passport, ID cards, etc

2. Finance:

  • Have sufficient Malaysian Ringgit on hand upon arrival to ensure that you do not face financial problems during the transition period before you settle in.
  • A credit card will be handy. It is advisable that money should be brought into Malaysia in travellers cheques for safety. Ideally it should cover at least the first month’s expenses. Three (3) months will be best. It should cover your daily expenses such as food and important items like accommodation costs, books and stationery.

Step 2: Arrival

  1. Kindly proceed to the Student Waiting Area upon arrival as the Malaysian Immigration Department requires higher education institution staff to release the student from the airport.
  2. Students are reminded that the airport Immigration MAY NOT release students without a UNITAR representative present.
  3. If possible, students are advised to purchase a Malaysia SIM Card and call the UNITAR representative upon arrival.
  4. The UNITAR representative will carry a UNITAR sign and wear a UNITAR T-shirt.
  5. Students will be sent to the UNITAR Residence (if requested) or transportation will be provided to the University upon Immigration release.

Arrival Checklist

Once you have arrived, you need to:

  1. Contact your family to let them know that you have arrived safely
  2. Obtain/activate a local mobile phone service
  3. Explore public transportation options
  4. Find your local hypermarket, restaurant, pharmacy and shopping mall

Step 3: Post – Arrival
Medical Check up:

  1. Students must report to the UNITAR International Office on the next business day for a medical check-up.
  2. The International Office staff will transport students to the designated clinic for a medical check-up.
  3. The International Office will contact students for registration once the medical check-up status is updated in the EMGS portal.

Registration:

  1. Students must bring along their original transcript and original visa approval letter for registration.
  2. Students with IELTS/TOEFL may proceed with their registered programme and those without IELTS/TOEFL are required to take the UNITAR English Placement Test.
  3. Students are advised to collect the Student Confirmation Letter from UNITAR to open a bank account upon registration.

Passport Submission:

  1. Students are required to submit their passports immediately for Student Sticker endorsement once they have completed the process of opening a bank account.
  2. Students are advised not to make any travel plans out of Malaysia during this time.
  3. Failure to hand-in their passports for endorsement means students have overstayed and might be classified as illegal immigrants by the Malaysian Immigration Department.
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